Vendor Guidelines & Terms

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Stellenberg Feesmark 2025 Vendor Guidelines

The following guidelines and terms ensure a successful market experience for all participants. Please review this information carefully before submitting your application.

Vendor Guidelines & Terms

Key Operational Guidelines

  • Stock Availability: Vendors must have sufficient stock to cover the entire market period (22 October - 8 November 2025).
  • Pricing Consistency: Prices must remain consistent across all markets. Products sold at lower prices in other markets may result in removal from the Feesmark.
  • Price Stability: Product prices cannot be changed after the selection day or during the market.
  • Product Selection: Only items approved by the selection committee may be exhibited.

Specific Vendor Requirements

  • Food Vendors: All food items must be labeled with: expiration date, full ingredient list, storage instructions, and production address.
  • Jewellery Vendors: Must be present at their stand daily if managing their own table.

Financial Details

Commission Rates

  • 20% commission on total sales of products and deli items
  • 17% commission on exclusive Jewellery (if vendor manages own table)
  • 16% commission on food court sales

Stand Pricing & Fees

  • Full Stand (approx. 1800mm x 900mm): R1,150 (+R50 for table rental)
  • Half Stand (approx. 900mm x 900mm): R750 (+R50 for table rental)
  • Electrical Point: R300
  • Barcode Pages: First 10 pages free, R5 per additional page

Important Notes

  • Liability: Stellenberg Gemeente and market coordinators act only as facilitators and are not responsible for vendor tax compliance or obligations.
  • Security: Strict security measures are in place. Vendors must adhere to allocated entry times. Stock is exhibited at vendor's risk.
  • Dispute Resolution: Market coordinators will not be responsible for disputes between exhibitors.

Additional Terms & Conditions

Stand Setup & Display

  • Setup Schedule: Vendors must set up stands during their assigned time slots only.
  • Stand Appearance: All stands must maintain a professional and neat appearance throughout the market period.
  • Display Limitations: No items may extend beyond the allocated stand space or into walkways.
  • Branding: Professional signage is encouraged. All signage must be approved by market management.

Attendance & Operation

  • Market Hours: Vendors must maintain full product displays during all market operating hours.
  • Restocking: Restocking must be done before or after market hours, not during public opening times.
  • Staff Conduct: All vendor representatives must conduct themselves professionally and courteously.

Financial Procedures

  • Payment Processing: All sales will be processed through the Feesmark central payment system.
  • Payment Schedule: Vendors will receive two payments: an initial payment on November 4, 2025, and the final payment on November 19, 2025.
  • Banking Details: Accurate banking information must be provided by August 31, 2025.
  • Sale Reports: Comprehensive sales reports will be provided with final payment.

Cancellation Policy

  • Vendor Cancellation: Cancellations made less than 30 days before the market start date will forfeit all stand fees.
  • Market Cancellation: In the event of market cancellation due to circumstances beyond control, refunds will be issued minus administrative costs.

Ready to Apply?

Now that you've reviewed our guidelines and terms, return to the vendor information page to continue your application process.

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